AI reads paper manifests into a spreadsheet for e-Manifest, $5 each

Receiving facilities must send each paper hazardous waste manifest they receive to e-Manifest within 30 days (40 CFR 264.71(a)(2)(v) and 265.71(a)(2)(v)). Send us scans of your EPA 8700-22 forms and you get back the filled-in fields as a spreadsheet for your staff to check and enter in e-Manifest.

Ask for a free 10-manifest trial

This is a new service. We take 5 trial facilities at a time. Email support@aokenlabs.com with your facility name, its EPA ID and how many paper manifests you receive a month. Please do not attach manifests yet: we reply with how to send them.

What it saves, and when it does not

For shipments from 1 October 2025, EPA charges the receiving facility $25 for an image-only manifest and $7 for one sent with its data (fiscal years 2026 and 2027). Source: EPA e-Manifest fee page, checked 11 October 2026. If you send images only today, sending the data as well lowers the EPA fee from $25 to $7, a difference of $18. With our $5, you pay $13 less a manifest than today. Your staff still spend time entering the data from the spreadsheet. The $18 comes from sending the data, which your staff can also do without us. Our part is the reading.

If you already send the data with the image, the EPA fee stays $7 and our $5 is an added cost. Your clerks still enter the data in e-Manifest, but they copy it from the spreadsheet instead of reading each scan. We have not measured how much time that saves.

How it works

• Your scans are sent to Anthropic, whose Claude AI model reads each scan twice. A program compares the two readings. No person checks the fields before we send the results.
• You get one .xlsx spreadsheet per batch (CSV if you prefer), one row per waste line. Each row has the tracking number and the generator's EPA ID, name, mailing address and phone. It also has the transporters, designated facility, hazardous material (HM) mark, US DOT description, container count and type, total quantity, unit and waste codes. Rows also have the dates (items 15, 17 and 20), management method codes (item 19) and discrepancy notes (item 18). These are always marked for checking. We do not read the emergency response phone, the generator's site address, special handling instructions (item 14) or signatures.
• Fields to check are marked: where the two readings differ, and anything faint, handwritten or cut off. The marks are a guide and will miss some errors, so your staff should check every field. We have not yet measured how many errors the marks catch.
• The spreadsheet has not yet been tested as an e-Manifest upload file. Your own staff enter the data in e-Manifest, as now. Your facility stays responsible for the data it submits and certifies in e-Manifest.
• Trial results come back within 3 business days of receiving your scans. That time counts toward your 30-day e-Manifest deadline, so send scans soon after the manifests arrive. Paid turnaround is not set yet. We agree it with you, in writing, before your first paid batch.
• Our copies: Cloudflare, our hosting provider, stores your scans and results. We delete them within 30 days of sending the results back. Cloudflare's storage also keeps a 30-day recovery history. A file we delete can be restored from it for up to 30 days. We use it only to repair a storage fault. Our clean-up runs every 5 minutes and deletes a restored file again if it is past its deletion date. For our accounts we keep one record per reading: the EPA ID you give in your email, the date, the cost and a fingerprint (hash) of each file. This record holds nothing read from your scans. We keep it as long as tax and accounting rules require. We do not delete it earlier, even on request.
• Anthropic's copies: Anthropic keeps the scans it reads under its own terms. If its safety systems flag content, it may keep that content for up to 2 years and the safety scores for up to 7 years. Otherwise, its privacy help page on organization data (checked 12 October 2026) says it deletes the scans within 30 days. Before you send any scans, our trial reply gives you three things: the Anthropic terms that apply, our data terms for this service, and how scans are sent and stored.

How we tested it

On 11 October 2026 we tested a single AI reading on 30 public scanned manifests from Florida DEP records. 19 of them had continuation sheets (8700-22A), 41 continuation sheets in all. Together they hold 381 waste lines. We made an answer key in two steps. First, the AI read each scan twice. Second, where those two readings differed (24 fields), a third reading decided. We then compared a new, separate reading with that key. No person checked the key, so an error all of them share would not show in these figures. The service reads each scan twice. This test measured one reading, so it does not show what the second reading adds.

• 98.1% of the 2,951 filled-in fields matched the AI-made answer key. This is agreement between AI readings, not checked accuracy.
• For the 2,413 coded fields (EPA IDs, tracking numbers, waste codes, HM marks, quantities, counts, units and container types): 99.1%.
• Weakest: generator phone numbers (90%), mailing addresses (90%) and long DOT descriptions (93%).
• Only 9 of the 30 manifests matched the answer key in every field. Plan for a clerk to check every manifest against its scan, starting with the marked fields.

The test did not cover discrepancy notes (item 18), management method codes (item 19) or dates. The service reads these too, and always marks them for checking.

Price and terms

• No card or contract is needed for the trial.
• After the trial, $5 per manifest, including its continuation sheets, paid through Dodo Payments. We send the terms for paid use when you ask.
• For questions, email support@aokenlabs.com or see the contact page.